Proactive Disclosures

DEPARTMENT OF DEFENCE

DEPARTMENT OF DEFENCE
Information under Section 4 (1)(b) of the RTI Act, 2005
1. Section 4 (1)(b)(i): Particulars of organization, functions and duties.
2. Section 4(1)(b)(ii):  Powers and duties of its officers and employees.
3. Section 4(1)(b)(iii): Procedure followed in the decision making process including channels of supervision and accountability.
4. Section 4(1)(b)(iv): Norms for the discharge of functions.
5. Section 4(1)(b)(v):  Rules, regulations, instructions, manuals and records held by it or under its control or used by its employees for discharging its functions.
6. Section 4(1)(b)(vi): Statement of the categories of documents that are held by it or under its control.
7. Section 4(1)(b)(vii): Particulars of any arrangement that exists for consultation with or representation by the members of the public in relation to the formulation of its policy or implementation thereof.
8. Section 4(1)(b)(viii): A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public.
9. Section 4(1)(b)(ix): Directory of officers and employees.
10. Section 4(1)(b)(x): Monthly remuneration received by officers and employees.
11. Section 4(1)(b)(xi): Budget allocated to each agency, indicating the particulars of all plans, proposed expenditures and reports on disbursement made.
12. Section 4(1)(b)(xii): Manner of execution of subsidy programmes, including  the amounts allocated and the details of beneficiaries of such programmes.
13. Section 4(1)(b)(xiii): Particulars of recipients of concessions, permits or authorization granted by it.
14. Section 4(1)(b)(xiv): Details in respect of the information, available to or held by it.  Reduced in an electronic form.
15. Section 4(1)(b)(xv): The particulars of facilities available to citizens for obtaining Information, including the working hours of a library or reading Room, if maintained for public use.

Section 4(1)(b) (i): Particulars of organization, functions and duties

Functions of the Department of Defence are as under:

  1. Defence of India and every part thereof, including preparation for defence and all such acts as may be conducive in times of war to its prosecution and after its termination to effective demobilization.
  2. The Armed Forces of the Union, namely, the Army, the Navy and the Air Force.
  3. Integrated Headquarters of the Ministry of Defence comprising of Army Headquarters, Naval Headquarters, Air Headquarters and Defence Staff Headquarters.
  4. The Reserves of the Army, Navy and Air Force.
  5. The Territorial Army.
  6. The National Cadet Corps.
  7. Works relating to Army, Navy and Air Force.
  8. Remounts, Veterinary and Farms Organisation.
  9. Canteen Stores Department.
  10. Civilian Services paid from Defence Estimates.
  11. Hydrographic Surveys and preparation of navigational charts.
  12. Formation of Cantonments, delimitation/ excision of Cantonment areas, local self-government in such areas, the constitution and powers within such areas of Cantonment Boards and authorities and the regulation of housing accommodation (including the control of rents) in such areas.
  13. Acquisition, requisitioning, custody and relinquishment of land and property for defence purposes. Eviction of unauthorized occupants from defence land and property.
  14. Defence Accounts Department.
  15. Purchase of food stuffs for military requirements and their disposal, excluding those entrusted to Department of Food and Public Distribution.
  16. All matters relating to Coast Guard Organisation, including:-
    • Surveillance of maritime zones against oil spills;
    • Combating oil spills in various maritime zones, except in the waters of ports and within 500 metres of off-shore exploration and production platforms, coastal refineries and associated facilities such as Single Buoy Mooring (SBM), Crude Oil Terminal (COT) and pipelines;
    • Central Co-ordinating Agency for Combating of Oil Pollution in the coastal and marine environment of various maritime zones;
    • Implementation of National Contingency Plan for oil spill disaster; and
    • Undertaking oil spill prevention and control, inspection of ships and offshore platforms in the country, except within the limits of ports as empowered by the Merchant Shipping Act, 1958 (44 of 1958).
  17. Matters relating to diving and related activities in the country.
  18. Procurement exclusive to the Defence Services.

Section 4(1)(b) (ii): Powers and duties of its officers and employees

Work of the Department is distributed among different Wings, each headed by a Joint secretary. Each Wing consists of Divisions, Branches, Sections/Desks headed by Director/ DS, Under Secretary, Section Officer/Desk Officers respectively. Sections/Desks are manned by subordinate staff such as MTS, LDC, UDC, Asstt. etc.

Names of these Wings indicating their major areas of responsibility are as under:

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S. No. Wing Main items of work
1. E/CAO Wing Establishment Matters of MOD(Sectt.), Policy & Individual cases on disciplinary matter of Civilian Personnel, Recruitment Rules, Admn. & Discipline of Army, CAO/ CSO.
2. Army Wing Revenue Head Procurement and Policy thereon for Indian Army, operational matters related to Indian Army. All matters related to MS and administrative matters related to certain  Directorate of Army(MGO & QMG).
3. Air Wing Revenue Head Procurement of Air Force, Administration work of Indian Air Force, ceremonials matters, Works related matters of BRDB, Establishment matters of GREF and administration of BRDB Secretariat.
4. Navy Wing Revenue Head Procurement and Policy thereon for Indian Navy, Administrative Matters relating to Navy, Coast Guard , Administration of Armed Forces Medical Services. Training matters.
5. PIC Wing Defence Plans & Defence Perspective Planning, Policy and Strategy, international Cooperation, matters pertaining to Directorate of Public Relations (Defence) & IDSA.
6. Works Wing Policy regarding Defence works, All Admn. Matters of MES, Defence Estates & Cantonments Quartering /Accommodation.
7. PG/Coord Wing Coordination work of DOD, MOD. All matters relating to Official Language, Public Grievances and Parliamentary matters, RTI.  
8. Acquisition Wing Capital Head Procurement of Army, Air Force, Navy and Coast Guard

Functions of the Secretary, Special Secretary/ Additional Secretary/ Joint Secretary, Director/DS, Under Secretary, SO/DO, Asstt/ UDC, LDC etc. has been outlined in the Central Secretariat Manual of Office Procedure.

Section 4(1)(b) (iii): Procedure followed in the decision making process including channels of supervision and accountability.

The cases are generally processed at the Section/Desk level and the files are submitted to Under Secretary/Deputy Secretary/Director/Joint Secretary/ Additional Secretary/ Special Secretary/ Secretary /Ministers, as per the requirement of each case.

The work allocation information given above under Section 4(b) (ii) indicating distribution of work among wings/divisions covers the accountability part in this provision.

Section 4(1) (b) (iv): Norms for the discharge of functions

The norms set by Govt. of India as a whole are followed.

Section 4(1)(b) (v): Rules, regulations, instructions, manuals and records held by it or under its control or used by its employees for discharging its functions.

The rules, regulations, instructions, manuals etc. issued by Govt. of India from time to time are followed for discharging its functions.

Section 4(1)(b) (vi): Statement of the categories of documents that are held by it or under its control.

Both classified and unclassified documents relating to the business allocated to this Ministry as per the Government of India (Allocation of Business Rules), 1961 are held.

Section 4(1)(b) (vii): Particulars of any arrangement that exists for consultation with or representation by the members of the public in relation to the formulation of its policy or implementation thereof.

The Department, generally, does not directly deal with the members of public in relation to the formulation of its policy or implementation thereof.

Section 4(1)(b) (viii): A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public.

Some of the Committees, councils, boards etc. under Department of Defence are as under:

1. Board of Control, Canteen Stores Department of India
2. Board of Governors Sainik School Society
3. Borders Road Development Board
4. Central Advisory Committee on NCC
5. Central Advisory Committee on TA
6. Central Honours & Awards Committee
7. Consultative Committee for the Ministry of Defence
8. Hindi Salahkar Samiti

Section 4(1) (b) (ix): Directory of officers and employees

Directory of the officers

Section 4(1) (b) (x): Monthly remuneration received by officers and employees

Officers and employees in the Department of Defence are being paid monthly remuneration in their respective Pay Band/Level as mentioned below after revision of pay scales by 7th Central Pay Commission and the other allowance as applicable:

S. No.

Post

Level

Pay Band

1

Secretary

17 225000

2

Special Secretary

16

205400-224400

3

Additional Secretary

15

182200-224100

4

Joint Secretary 

14

144200-218200

5

Director & equivalent

13

118500-214100

6

Deputy Secretary/Sr.PPS & equivalent

12

78800-209200

7

Under Secretary/ Sr.PPS & equivalent

11

67700-208700

8

Section Officer/PS & equivalent (NFS on completion of 4 years Service in the grade)

10

56100-177500

9

Section Officer/PS & equivalent

8

47600-151100

10

Assistant/PA and  equivalent

7

44900-142400

11

UDC/Steno & equivalent

4

25500-81100

12

LDC/ Staff Car Driver & equivalent

2

19900-63200

13

MTS

1

18000-56900

Section 4(1) (b) (xi): Budget allocated to each agency, indicating the particulars of all plans, proposed expenditures and reports on disbursement made

Budget Estimates 2013-14,2014-15 and 2015-16 are as under:

BE 2013-14 BE-2014-15 BE 2015-16
Particulars Gross Expenditure Receipt & Recoveries Net Expenditure Gross Expenditure Receipt& Recoveries Net Expenditure Gross Expenditure Receipt & Recoveries Net Expenditure
Revenue Expenditure
Defence Services
Demand No 22 Army 839352600 21013300 818339300 953378200 26685000 926693200 1070408300 28818799 1041589501
Demand No 23 Navy 123944300 2000000 121944300 141757900 2000000 139757900 161256400 6000000 155256400
Demand No 24 Air Force 189003600 6052600 182951000 212068400 7000000 205068400 243000900 13000000 230000900
Demand No 25 Defence Ord Factories 17144700 26590900 -9446200 143166500 130412200 12754300 147057300 118215000 28842300
Demand No 26 R & D Orgns 55975700 450000 55525700 60396700 550000 59846700 66350900 650000 65700900
Demand No 27 Capital Outlay 867407100 0 867407100 945879500 0 945879500 945880004 0 945880004

Section 4(1) (b) (xii): Manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes

NIL

Section 4(1) (b) (xiii): Particulars of recipients of concessions, permits or authorization granted by it.

NIL

Section 4(1)(b) (xiv): Details in respect of the information, available to or held by it. Reduced in an electronic form.

As available on the website of the Ministry of Defence.

Section 4(1) (b) (xv): The particulars of facilities available to citizens for obtaining Information, including the working hours of a library or reading Room, if maintained for public use.

Website of the Ministry of Defence. However, there is no public library or reading room maintained by this Department for public use.

Information under Section 4 (2) of the RTI Act, 2005
1. Section 4(2): Suo motu disclosure on official tours of Ministers and other officials.

LIST OF RM/RRM/OFFICERS OF THE RANK OF JOINT SECRETARY AND ABOVE FOR THE PERIOD FROM 01.01.2010 TO 30.12.2012

S.No. Name Designation Download
1 Shri A.K Antony Former RM Download (527.29 KB) pdf
2 Shri M M Pallam Raju Former- RRM Download (1.42 MB) pdf
3 Shri Shashi Kant Sharma Former Defence Secretary Download (560.97 KB) pdf
4 Shri Samirendra Chatterjee Secretary (ESW) - retd Download (479.72 KB) pdf
5 Shri Sekhar Aggrawal Former Secretary (DP) Download (464.01 KB) pdf
6 Shri R K Mathur Former Secretary (DP) Download (409.49 KB) pdf
7 Dr. Satish B Agnihotri Former DG(Acq) Download (378.38 KB) pdf
8 Shri Vivek Rae Former DS(Acq) Download (410.97 KB) pdf
9 Shri Anuj Kumar Bishnoi Former AS Download (409.73 KB) pdf
10 Shri Ashok Kumar Gupta Former AS Download (567.46 KB) pdf
11 Shri Shankar Aggarwal Former AS Download (451.32 KB) pdf
12 Shri Ravi Kant Former JS Download (402.09 KB) pdf
13 Shri Satyajeet Ranjan Former JS Download (549.33 KB) pdf
14 Shri Subhash Chandra Former JS Download (549.26 KB) pdf
15 Smt Preeti Sudan Former JS Download (550.03 KB) pdf
16 Shri Arun Kumar Bal Former JS Download (462.66 KB) pdf
17 Shri Sameer Kumar Khare Former JS Download (464.93 KB) pdf
18 Shri A.S Lakshmi Former JS Download (371.65 KB) pdf
19 Shri Ram Subhog Singh Former JS Download (431.3 KB) pdf
20 Smt Smita Nagaraj Former JS Download (475.49 KB) pdf
21 Shri Upamanyu Chatterjee Former JS Download (457.63 KB) pdf
22 Shri Manoj Saunik Former JS Download (542.11 KB) pdf
23 Smt Rashmi Verma Former JS Download (577.37 KB) pdf
24 Shri P K Mishra Former JS Download (437.03 KB) pdf
25 Shri R N Dubey Former JS & Adviser to RM Download (378.36 KB) pdf
26 Shri Deepak Anurag Former JS Download (391.08 KB) pdf
27 Shri A K Singhal Former JS / Adviser(Cost) Download (467.77 KB) pdf
28 Shri K L Taneja Former JS/ Stat. Adviser Download (389.48 KB) pdf