Proactive Disclosures

DEPARTMENT OF DEFENCE

DEPARTMENT OF DEFENCE
Information under Section 4 (1)(b) of the RTI Act, 2005
1. Section 4 (1)(b)(i): Particulars of organization, functions and duties.
2. Section 4(1)(b)(ii):  Powers and duties of its officers and employees.
3. Section 4(1)(b)(iii): Procedure followed in the decision making process including channels of supervision and accountability.
4. Section 4(1)(b)(iv): Norms for the discharge of functions.
5. Section 4(1)(b)(v):  Rules, regulations, instructions, manuals and records held by it or under its control or used by its employees for discharging its functions.
6. Section 4(1)(b)(vi): Statement of the categories of documents that are held by it or under its control.
7. Section 4(1)(b)(vii): Particulars of any arrangement that exists for consultation with or representation by the members of the public in relation to the formulation of its policy or implementation thereof.
8. Section 4(1)(b)(viii): A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public.
9. Section 4(1)(b)(ix): Directory of officers and employees.
10. Section 4(1)(b)(x): Monthly remuneration received by officers and employees.
11. Section 4(1)(b)(xi): Budget allocated to each agency, indicating the particulars of all plans, proposed expenditures and reports on disbursement made.
12. Section 4(1)(b)(xii): Manner of execution of subsidy programmes, including  the amounts allocated and the details of beneficiaries of such programmes.
13. Section 4(1)(b)(xiii): Particulars of recipients of concessions, permits or authorization granted by it.
14. Section 4(1)(b)(xiv): Details in respect of the information, available to or held by it.  Reduced in an electronic form.
15. Section 4(1)(b)(xv): The particulars of facilities available to citizens for obtaining Information, including the working hours of a library or reading Room, if maintained for public use.
16. Section 4(1)(b)(xvi): The names, designations and other particulars of the Public Information Officers
17. Section 4(1)(b) xvii: Such other information as may be prescribed

Section 4(1)(b) (i): Particulars of organization, functions and duties

Functions of the Department of Defence are as under:

  1. Defence of India and every part thereof, including preparation for defence and all such acts as may be conducive in times of war to its prosecution and after its termination to effective demobilization.
  2. The Armed Forces of the Union, namely, the Army, the Navy and the Air Force.
  3. Integrated Headquarters of the Ministry of Defence comprising of Army Headquarters, Naval Headquarters, Air Headquarters and Defence Staff Headquarters.
  4. The Reserves of the Army, Navy and Air Force.
  5. The Territorial Army.
  6. The National Cadet Corps.
  7. Works relating to Army, Navy and Air Force.
  8. Remounts, Veterinary and Farms Organisation.
  9. Canteen Stores Department.
  10. Civilian Services paid from Defence Estimates.
  11. Hydrographic Surveys and preparation of navigational charts.
  12. Formation of Cantonments, delimitation/ excision of Cantonment areas, local self-government in such areas, the constitution and powers within such areas of Cantonment Boards and authorities and the regulation of housing accommodation (including the control of rents) in such areas.
  13. Acquisition, requisitioning, custody and relinquishment of land and property for defence purposes. Eviction of unauthorized occupants from defence land and property.
  14. Defence Accounts Department.
  15. Purchase of food stuffs for military requirements and their disposal, excluding those entrusted to Department of Food and Public Distribution.
  16. All matters relating to Coast Guard Organisation, including:-
    • Surveillance of maritime zones against oil spills;
    • Combating oil spills in various maritime zones, except in the waters of ports and within 500 metres of off-shore exploration and production platforms, coastal refineries and associated facilities such as Single Buoy Mooring (SBM), Crude Oil Terminal (COT) and pipelines;
    • Central Co-ordinating Agency for Combating of Oil Pollution in the coastal and marine environment of various maritime zones;
    • Implementation of National Contingency Plan for oil spill disaster; and
    • Undertaking oil spill prevention and control, inspection of ships and offshore platforms in the country, except within the limits of ports as empowered by the Merchant Shipping Act, 1958 (44 of 1958).
  17. Matters relating to diving and related activities in the country.
  18. Procurement exclusive to the Defence Services.

Section 4(1)(b) (ii): Powers and duties of its officers and employees

Work of the Department of Defence is distributed among different Wings, each headed by a Joint Secretary. Each Wing consists of Divisions, Branches, Sections / Desks headed by Director / Dy. Secy., Under Secretary, Section Officer / Desk Officer respectively, Sections / Desks are manned by subordinate staff viz. Multi Tasking Staff (MTS), Junior Secretariat Assistant (JSA), Senior Secretariat Assistant (SSA), Assistant Section Officer (ASO) etc.

S. No. Wing Main items of work
1. Joint Secretary (Army) Revenue Head procurement and Policy thereon and operational matters related to Indian Army. All matters related to Military Sectt. and administrative matters related to certain Directorates of Army (Army, Quarter Master General), operational matters of Headquarters, Integrated Defence Services (HQ IDS).
2. Joint Secretary (Navy / Medical) Revenue head procurement and policy thereon for Indian Navy, administrative matters relating to Navy, Coast Guard, Administration of Armed Forces Medical Services.
3. Joint Secretary (Air / Ceremonial &Plg.) Revenue head procurement of Air Force, administration work of Indian Air Force, defence plans & defence perspective planning, policy and strategy. Matters relating to Institute For Defence Studies and Analyses (IDSA). Conduct of national functions like the Republic Day parade, Beating Retreat ceremony, Martyrs’ Day and Independence Day flag hoisting ceremony. Organizes Defence Investiture Ceremonies for presentation of gallantry and distinguished service awards at Rashtrapati Bhawan.
4. Joint Secretary (IC) Policy issues, coordination and follow up of bilateral and multilateral defence cooperation activities with Friendly Foreign Countries (FFCs).
5. Joint Secretary (Coord.) & CAO Coordination work of the Department of Defence, MoD. All matters relating to Parliament and Right to Information. Administration, HR discipline of civilians of Armed Forces HQ. Security of Defence HQrs buildings and assets. Matters relating to Directorate of Public Relations (Defence)
6. Joint Secretary (MIS) Organisation functions & Methods (O&M), Public Grievances, CPGRAMS, monitoring of court cases, implementation of official language policy in the Ministry etc.
7. Joint Secretary (Estt.) Establishment matters of Ministry of Defence (Sectt.), policy matters and individual disciplinary cases of civilian personnel, framing of recruitment rules etc. administration and discipline of Army personnel.
8. Joint Secretary (Works) Policy regarding Defence Works, all administrative matters of Military Engineering Service, Defence Estates and Cantonments, quartering / accommodation.
9. Joint Secretary (Trg. / BR) and CVO Matters related to Border Roads Development Board (BRDB), Establishment matters of General Reserve Engineer Force (GREF). All matters of training and training establishments of Indian Army. Vigilance matters in respect of employees of Ministry of Defence (Sectt.), and Gp. ‘A’ civilian Officers of Services Headquarters, Inter-Service Organisations, Defence Research & Development Organisation (DRDO), Controller General of Defence Accounts (CGDA) and the lower formations of Services Headquarters. Training matters.
10. Chief Vigilance Officer (MES & BR) Submit quarterly Progress Report to Central Vigilance Commission giving details / progress of all ongoing, completed and new works during the quarter. Chief Technical Examiner (CTE) in respect of Military Engineering Service (MES) and Border Roads Organisation (BRO).
11. Jt. Secy. &Acq. Manager(M&S) Capital head procurement of ships, air platforms and submarines for Indian Navy; ships and air platforms for Indian Coast Guard along with capital head procurements of equipment and weapons for Indian Navy and Coast Guard.
12. Jt. Secy. &Acq. Manager(Air) Capital head procurements for Indian Air Force. Scrutiny of Annual Acquisition Plan (AAP) related to Air Force as prepared by HQ IDS.
13. Jt. Secy. &Acq. Manager(LS) Capital head procurements for the Indian Army. Scrutiny of Annual Acquisition Plan (AAP) as prepared by HQ IDS.
14. Defence (Finance) Finance Division in the Ministry of Defence. Deals with all matters having financial implication. It exercises financial control over proposals involving expenditure from the Defence budget and with the responsibility for internal audit and accounting of defence expenditure. It is fully integrated with the Ministry and performs an advisory role.

Section 4(1)(b) (iii): Procedure followed in the decision making process including channels of supervision and accountability.

The cases are generally processed at the Section/Desk level and the files are submitted to Under Secretary/Deputy Secretary/Director/Joint Secretary/ Additional Secretary/ Special Secretary/ Secretary /Ministers, as per the requirement of each case.

The work allocation information given above under Section 4(b) (ii) indicating distribution of work among wings/divisions covers the accountability part in this provision.

Section 4(1) (b) (iv): Norms for the discharge of functions

The norms set by Govt. of India as a whole are followed.

Section 4(1)(b) (v): Rules, regulations, instructions, manuals and records held by it or under its control or used by its employees for discharging its functions.

The rules, regulations, instructions, manuals etc. issued by Govt. of India from time to time are followed for discharging its functions.

Section 4(1)(b) (vi): Statement of the categories of documents that are held by it or under its control.

Both classified and unclassified documents relating to the business allocated to this Ministry as per the Government of India (Allocation of Business Rules), 1961 are held.

Section 4(1)(b) (vii): Particulars of any arrangement that exists for consultation with or representation by the members of the public in relation to the formulation of its policy or implementation thereof.

The Department, generally, does not directly deal with the members of public in relation to the formulation of its policy or implementation thereof.

Section 4(1)(b) (viii): A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public.

Some of the Committees, councils, boards etc. under Department of Defence are as under:

1. Board of Control, Canteen Stores Department of India
2. Board of Governors Sainik School Society
3. Borders Road Development Board
4. Central Advisory Committee on NCC
5. Central Advisory Committee on TA
6. Central Honours & Awards Committee
7. Consultative Committee for the Ministry of Defence
8. Hindi Salahkar Samiti

Section 4(1) (b) (ix): Directory of officers and employees

Directory of the officers

Section 4(1) (b) (x): Monthly remuneration received by officers and employees

Officers and employees in the Department of Defence are being paid monthly remuneration in their respective Pay Band/Level as mentioned below after revision of pay scales by 7th Central Pay Commission and the other allowance as applicable:

S. No.

Post

Level

Pay Band

1

Secretary

17 225000

2

Special Secretary

16

205400-224400

3

Additional Secretary

15

182200-224100

4

Joint Secretary 

14

144200-218200

5

Director & equivalent

13

118500-214100

6

Deputy Secretary/Sr.PPS & equivalent

12

78800-209200

7

Under Secretary/ Sr.PPS & equivalent

11

67700-208700

8

Section Officer/PS & equivalent (NFS on completion of 4 years Service in the grade)

10

56100-177500

9

Section Officer/PS & equivalent

8

47600-151100

10

Assistant/PA and  equivalent

7

44900-142400

11

UDC/Steno & equivalent

4

25500-81100

12

LDC/ Staff Car Driver & equivalent

2

19900-63200

13

MTS

1

18000-56900

Section 4(1) (b) (xi): Budget allocated to each agency, indicating the particulars of all plans, proposed expenditures and reports on disbursement made

(i) Grant-wise Break-up of Defence Expenditure:

(Rs in Crore)
Details of Grant 2017-18 -Actuals 2018-19-RE 2019-20 - BE
Grant No. 19 MoD (Misc.) 15144.57 16318.49 17065.12
Grant No. 20 Defence Services (Revenue) 182121.42 188118.10 198485.76
Grant No. 21 Capital Outlay on Defence Services 90438.39 93982.13 103380.34
Grant No. 22 Defence Pensions 91999.58 106775.14 112079.57
Grand Total 379703.96 405193.86 431010.79

(ii) Service / Department-wise break up of Defence Expenditure/ Estimates:

(Rs in Crore)
Services Actuals2017-18 R.E. 2018-19 B.E.2019-20
Army 154655.74 156628.05 166379.77
Navy 38833.63 41685.91 45368.14
Air Force 62310.79 63875.60 68948.88
Directorate General of Ordnance Factories 650.85 1276.50 934.63
Director General of Quality Assurance 905.76 1023.79 1213.66
Research & Development 15203.04 17610.38 19021.02
Total 272559.81 282100.23 301866.10

Section 4(1) (b) (xii): Manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes

NIL

Section 4(1) (b) (xiii): Particulars of recipients of concessions, permits or authorization granted by it.

NIL

Section 4(1)(b) (xiv): Details in respect of the information, available to or held by it. Reduced in an electronic form.

As available on the website of the Ministry of Defence.

Section 4(1) (b) (xv): The particulars of facilities available to citizens for obtaining Information, including the working hours of a library or reading Room, if maintained for public use.

Website of the Ministry of Defence. However, there is no public library or reading room maintained by this Department for public use.

Information under Section 4 (2) of the RTI Act, 2005
1. Section 4(2): Suo motu disclosure on official tours of Ministers and other officials.

LIST OF RM/RRM/OFFICERS OF THE RANK OF JOINT SECRETARY AND ABOVE FOR THE PERIOD FROM 01.01.2010 TO 30.12.2012

S.No. Name Designation Download
1 Shri A.K Antony Former RM Download (527.29 KB) pdf
2 Shri M M Pallam Raju Former- RRM Download (1.42 MB) pdf
3 Shri Shashi Kant Sharma Former Defence Secretary Download (560.97 KB) pdf
4 Shri Samirendra Chatterjee Secretary (ESW) - retd Download (479.72 KB) pdf
5 Shri Sekhar Aggrawal Former Secretary (DP) Download (464.01 KB) pdf
6 Shri R K Mathur Former Secretary (DP) Download (409.49 KB) pdf
7 Dr. Satish B Agnihotri Former DG(Acq) Download (378.38 KB) pdf
8 Shri Vivek Rae Former DS(Acq) Download (410.97 KB) pdf
9 Shri Anuj Kumar Bishnoi Former AS Download (409.73 KB) pdf
10 Shri Ashok Kumar Gupta Former AS Download (567.46 KB) pdf
11 Shri Shankar Aggarwal Former AS Download (451.32 KB) pdf
12 Shri Ravi Kant Former JS Download (402.09 KB) pdf
13 Shri Satyajeet Ranjan Former JS Download (549.33 KB) pdf
14 Shri Subhash Chandra Former JS Download (549.26 KB) pdf
15 Smt Preeti Sudan Former JS Download (550.03 KB) pdf
16 Shri Arun Kumar Bal Former JS Download (462.66 KB) pdf
17 Shri Sameer Kumar Khare Former JS Download (464.93 KB) pdf
18 Shri A.S Lakshmi Former JS Download (371.65 KB) pdf
19 Shri Ram Subhog Singh Former JS Download (431.3 KB) pdf
20 Smt Smita Nagaraj Former JS Download (475.49 KB) pdf
21 Shri Upamanyu Chatterjee Former JS Download (457.63 KB) pdf
22 Shri Manoj Saunik Former JS Download (542.11 KB) pdf
23 Smt Rashmi Verma Former JS Download (577.37 KB) pdf
24 Shri P K Mishra Former JS Download (437.03 KB) pdf
25 Shri R N Dubey Former JS & Adviser to RM Download (378.36 KB) pdf
26 Shri Deepak Anurag Former JS Download (391.08 KB) pdf
27 Shri A K Singhal Former JS / Adviser(Cost) Download (467.77 KB) pdf
28 Shri K L Taneja Former JS/ Stat. Adviser Download (389.48 KB) pdf

Section4(1)(b)(xvi): The names, designations and other particulars of the Public Information Officers.

The names, designations and other particulars of the Public Information Officers.Click here


Section4(1)(b)xvii: Such other information as may be prescribed.

S. No. Requirement under the Act Donwload
I. Status of The Tenders /Contracts in Force Download